Case study
Rebuilding registration for a sports tournament organizer
Registering a team used to take about 3 minutes. Now it takes about 30 seconds. Here's what changed.
- Client
- A sports tournament organizer
- What they do
- Run sports tournaments. They earn from team registrations and from hotel room-block contracts.
- What I built
- Team registration, roster validation, hotel room assignment and vouchers, in one system.
- Result
- About 3 minutes to about 30 seconds to register a team.
Before
A process spread across too many places
Registration, rosters and hotel room blocks were handled across an old website, spreadsheets and email. Each team took a few minutes to register, and checking rosters and matching teams to hotel rooms was manual work for the staff.
What I built
- One registration flow. Teams sign up for a tournament in a single guided form.
- Roster validation. Rosters are checked automatically against the tournament's rules as they're entered.
- Hotel room assignment. Room blocks from hotel contracts are assigned to teams from the same data.
- Vouchers. Discounts and credits are handled inside the system instead of by hand.
The result
3 min → 30 sec
Time to register one team, before and after
The bigger change is that the whole tournament runs from one system. The staff work from the same data instead of reconciling files.
Why this matters for you
Your business probably isn't a tournament. The pattern is the same, though: a process spread across files and inboxes, held together by people who know the workarounds. That's the thing I fix.
Tell me how your team works today.
30 minutes on a video call. Free. Bring the spreadsheet you like least.
Or email me at mat@elevora.tech